​Europe Outsourcing Manager and Audit Coordinator (Frankfurt)

Do you have previous experience in the banking industry, consulting, or regulatory institutions managing and monitoring outsourcing services and audits? Are you familiar with MaRisk and EBA Outsourcing Guidelines, or have a strong understanding of related risk management and project management principles?

Are you a data-driven and analytical professional, a good communicator, and a facilitator speaking fluent German and English? Then it is worth reading further and getting in touch.

Our client is an international financial services organization, providing investment services in banking, finance, and capital markets to corporations, institutional investors, asset managers, and governments globally.

What is the opportunity?

The Europe Outsourcing Manager and Audit Coordinator has responsibility for managing two important deliverables for our client in Europe.

The Outsourcing Manager’s function is to support the Management Board in devising and implementing the European outsourcing strategy, collaborating with stakeholders across geographies in managing outsourcing risk, and ensuring compliance with regulatory and enterprise policies & guidelines.

The Audit Coordinator’s function is to manage information requests and ownership of remediation activities for the external audits of our client EU division, produce management reporting in supporting the Audit and informing the board, and establish comprehensive processes for the long-term management of external audits.

What will you do?

Outsourcing Manager function:

• In collaboration with enterprise subject matter experts (SMEs), Function leads, and business owners, establish and implement outsourcing governance in line with section AT9 of the MaRisk (Outsourcing), EBA-Guidelines, and our client outsourcing governance policies;

• Support the implementation of monitoring controls and metrics for outsourced services;

• Support business owners in identifying outsourced relationships, risk assessments, and compliance with the outsourcing governance and controls;

• Ensure the engagement owners are monitoring, reviewing, and mitigating outsourcing risks;

• Support the Management Board in the entity outsourcing strategy, and managing outsourcing risks;

• Ensure the outsourcing register is updated in a timely manner, with the appropriate contract and SLAs in place for each outsourcing arrangement;

• Influence enterprise policies and procedures to incorporate local requirements, and where needed support the development and implementation of local outsourcing policies and procedures;

• Escalate material issues and risks to the Management Board;

• Develop, publish, and present reports relating to outsourced activities to key stakeholders and relevant risk committees;

• Develop the compliance standards for contracts and outsourcing relationships in collaboration with Data Privacy, Risk Management, Legal, Compliance, Information Security, Business Continuity Management, and Vendor Management;

• Act as SME for key stakeholders, including Internal and External Audit, Regulators, and Management Board.

Audit Coordinator function:

• Drive and maintain the principle of clear ownership and accountability within the applicable businesses or functional areas for issue management and resolution.

• Establish, communicate, and embed comprehensive processes relating to the ongoing management of external audit information requests and perform day-to-day coordination activities:

- Act as a single point of contact between the external auditor and internal stakeholders, undertaking day-to-day management and co-ordination of information requests;

- Drive and maintain the principle of issue ownership within each respective functional or business area with clearly identified individuals on point for each item;

- Create status reports and MI on information request progress including early identification of emerging themes.

• Facilitate the review of Audit findings and reports; challenge proposed remediation plans where appropriate for comprehensiveness and consistency:

- Manage Senior Management review of draft audit reports and feedback prior to finalization;

- Ensure remediation work is recorded in appropriate tools such as RegComp and proactively monitor remediation status;

- Provide management reporting on remediation status and adherence to due dates;

- Review drafting of documentation required to address audit findings for consistency and adherence to regional requirements.

• Draft and receive senior management sign-off on the transition plan and activities required to embed audit coordination processes into a BAU state.

What do you need to succeed? Must have qualifications:

• University degree (Bachelor’s degree) or equivalent;

• Extensive years of relevant work experience. Preferably in Vendor Management, Outsourcing Management, Operational Risk, or Regulatory Compliance;

• Knowledge of MaRisk and EBA Outsourcing Guidelines, or a strong understanding of related risk management principles;

• Familiarity with the regulatory landscape facing global banks. Ideally, experience in the banking industry, consulting or regulator institutions;

• Demonstrable Project Management experience;

• Effective communicator and facilitator, both verbally and in writing. Able to clearly define and communicate ideas, and calibrate the message depending on the audience;

• Experience in analyzing, implementing, and supervising regulatory requirements;

• Ability to operate in large and complex environments, spanning multiple jurisdictions and legal entities;

• Strong interpersonal skills to influence others to action;

• Self-driven, organized and pro-active in driving results;

• Risk management focused with strong attention to detail and delivery; including the ability to multi-task and identify methods for greater efficiency;

• Comfortable dealing with ambiguity and developing a clear path forward;

• Comfortable in challenging others;

• Fluently speaking German and English.

What do we offer?

• A comprehensive Total Rewards Program including bonuses, flexible benefits, and competitive compensation.

• Leaders who support your development through coaching and managing opportunities

• Opportunities to work with the best in the field.

• Ability to make a difference and lasting impact.

• Work in a dynamic, collaborative, progressive, and high-performing team

• A world-class training program in financial services

• Flexible working options are fully supported.

Sounds good to you? Please apply now and let’s get in touch!

If you would like to know more details and have a conversation with one of our consultants, please do not hesitate and reach out to Elena Ras at elena.ras@inventum-group.com

Inventum Group is a talent consultancy providing inclusive people solutions, we deliver strategic ED&I consulting, executive search, and recruitment, helping organizations to engage, hire, and retain diverse talent, and build an inclusive working environment. Our policy and processing of your personal information are compliant with the GDPR.

ED&I:

Inventum Group is passionate about equity, diversity and inclusion. We seek individuals from the widest talent pool and encourage underrepresented talent to apply for vacancies with us. We are committed to recruitment processes that are fair for all, regardless of background and personal characteristics. If you require any adjustments to apply for a role with us, please let us know in whatever way suits you best.